Microsoft 365 licence review in Adelaide
A plain-English review for businesses unsure whether their Microsoft 365 licences still fit the way they work.
Last updated
Part of: Microsoft 365
The short answer
A Microsoft 365 licence review checks whether each paid seat and add on still matches a real person and the way they work. In Adelaide, WaTo Consulting matches every licence to sign in history, flags seats held by former staff and plans that are too big or too small, checks the security features you already pay for, and changes nothing until you approve.
What does a Microsoft 365 licence review involve?
We export every assigned licence and add-on from the Microsoft 365 admin centre and match each one to a real person, role and sign-in history. That turns up seats for people who have left, shared mailboxes holding a paid licence they may not need, and staff on a higher plan than their work calls for. We also check the security features you already pay for, since some plans include protection that is sitting unused.
What WaTo can help with
Seat review
Find inactive, duplicated or wrongly assigned user licences.
Plan comparison
Match features to actual roles instead of buying the biggest plan by default.
Security needs
Check whether the licences support the protection your business needs.
Clear recommendation
Receive a practical keep, change or remove list before any decision is made.
Who it is for
- A business that has added users and add-ons over the years and no longer knows what the Microsoft bill is for.
- An office still paying for licences assigned to staff who left months ago.
- A team on a mix of Business Basic, Standard and Premium with no clear reason for who is on which.
- Owners about to renew an annual Microsoft commitment who want a check before signing up again.
How it works
- We pull the licence report. With access to your admin centre, we list every subscription, seat and add-on along with who it is assigned to.
- We match licences to how people work. Sign-in activity, mailbox size and the apps each person uses tell us whether their plan fits.
- We check the security side. We note which protections your plans include, such as device management or advanced email filtering, and whether they are switched on.
- We hand over our recommendations. Nothing changes until you approve it, and we can make the approved changes for you afterwards.
Why WaTo for a Microsoft 365 licence review
- We are just as happy to recommend fewer or smaller licences as bigger ones.
- The review covers security as well as cost, so trimming a plan does not quietly switch off protection you rely on.
- Each recommendation is explained per person in plain English, so you can see why it makes sense.
- A local Adelaide team in business since 2001, easy to reach if questions come up after the review.
Microsoft 365 licence review questions
How much could we save from a licence review?
It depends on how long it has been since anyone checked. Businesses that have grown or had staff turnover often find unused seats or add-ons, while a tidy setup may only need small changes. We show the difference for each recommendation so you can decide.
Can we change plans in the middle of a subscription term?
It depends on how the licences were bought. Monthly commitments are usually easy to adjust, while annual commitments often limit reductions until renewal. We check your terms first and time any changes so you are not paying twice.
Will changing someone's licence affect their email or files?
Not if it is done carefully. Moving between plans that both include Exchange and OneDrive keeps the mailbox and files in place. We check what each person uses before changing anything, especially when removing a licence from a former staff account.
Guides on this topic
- Microsoft 365 security baseline for small businesses
- Employee IT onboarding and offboarding checklist
Ready to get your Microsoft 365 licences reviewed?
Send us a copy of your latest Microsoft 365 invoice or licence list. We will point out licences you may not need and plans that fit better.
Mon to Fri, 8:30am to 5pm
